No matter what type of business you are in there is always going to be some information that does not need to be made public as it can harm either the company or your clients. While you probably lock your important files away in secure filing cabinet when you are not in your office and have installed security encryption software on your electronic files to keep prying eyes out, have you stopped to think about your employees? In order to make sure that they understand the importance of keeping your company information safe you may need to use a non-disclosure agreement template to draw up a document for each employee to sign stating that they will not disclose any information.
This type of agreement is put in place to ensure that any information pertaining to your company and your clients will be held in the strictest confidence. It is used particularly where the sharing of information must occur between two companies but not be released to the general public. It can also be used in the freelance writing world where a ghost writer is hired to produce information that will be published under another person's name as a way to ensure that the writer does not attempt to claim responsibility.
The agreement should not only explain what information is to be held in the strictest confidence but what steps will be taken if there is a breach. Not only should it cover any disciplinary actions that will be taken but it may cover provisions for legal action should the breach create a situation where litigation on behalf of the client whose information has been made public. It should also explain how the confidential information should be treated and what safeguards are in place to prevent a leak.
In order to make sure that the non-disclosure agreement template you are planning to use is going to adequately protect both your sensitive information and that of your clients, you should download several samples from a variety of online sites. Review each of them carefully to see which one is best going to represent your needs and meet with the legal requirements of the state that your business is located in. You can hire an attorney to do the work for you, but chances are he is going to do the same thing and download a template from the Internet and charge you a lot of money for something you can do for yourself for little or no money.
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